How Omni runs a multi-entity finance stack without a big back office

The Company

Building a modern finance stack for a modern analytics company

Omni is a business intelligence company helping teams work directly off their data warehouse. As the business scaled and added entities, the finance team needed an ERP that matched the rest of their modern tooling.

We sat down with Jake Cochrane, Omni’s VP of Finance, to learn how his lean team uses Rillet. As a three-time first finance hire, Jake has a clear playbook for scale: start by getting the accounting right, build reliable reporting, layer on FP&A, and only then lean into strategic finance and analytics. He’s methodically led Omni through those stages — using modern tools like Rillet so his three-person team can punch far above its weight.

The Challenge

Manual revenue and no real close calendar

When Jake joined Omni, there wasn’t a defined close schedule or clean books. The chart of accounts and historical categorizations were messy, and month-end was more of a continuous, ad hoc effort.

"I could sit down, click into a transaction in Rillet, and fix our chart of accounts in a way that actually felt intuitive."

Before Omni, Jake had experienced the extremes of traditional tooling:

• NetSuite: powerful in potential but slow, expensive, and complex to implement. Custom revenue modules, constant reliance on consultants, and an interface that felt overwhelming and outdated for day-to-day work. Even small changes to revenue recognition turned into expensive consulting engagements.
• QuickBooks: simple, but missing critical functionality. Multi-entity support and revenue recognition were essentially DIY. Rev rec lived in a giant Excel file tied back to a CRM, then manually uploaded to QuickBooks, losing granular detail along the way.

“Rillet just felt like a much more modern, sleek experience than QuickBooks or NetSuite—exactly what you’d expect from a SaaS product.”

Now at Omni, the stakes were higher:

• The company had three entities: the main US entity, an Irish subsidiary, and a newly acquired company with its own Stripe + QuickBooks stack
• The team wanted a more predictable close, consolidated reporting, and a system that wouldn’t require a 10+ person back office to maintain.

The Solution

Powering Omni’s Finance Team with a Modern ERP Core

Jake didn’t come in looking to overhaul the whole stack. Omni was already running on Rippling and Ramp, and Rillet fit in seamlessly with native integrations to both.

The work was about turning Rillet into the backbone of the finance function:

• Automating schedules and prepaids:
  Prepaid schedules that once required extensive manual calculation and time consuming journal entries became out-of-the-box workflows in Rillet.
  
  
• Moving rev rec out of Excel and into Rillet:
  Instead of managing deferred and recognized revenue in a standalone spreadsheet that depended on exported CRM data, Rillet now handles revenue schedules directly in the system.

“Revenue is the most important number we deal with, so having it integrated and automated in Rillet matters a lot.”

• Multi-entity structure in one system:
  Omni acquired a company and added an Irish entity. With Rillet’s robust system, all the entities can live within a single, unified platform. Jake and his team can now work towards consolidated reporting without stitching together multiple ledgers in Excel.
  
  

• Feeding analytics and planning:
  Rillet’s general ledger replicates into Omni’s Snowflake environment, letting the team build custom reports in their own analytics tooling.

The Results

A lean team, a faster close, and more time for strategic finance work

With Rillet as the foundation, Jake’s team can spend more time on judgment and less on back office admin. The system handles rev rec, prepaids, categorizations, and entities, so the team can push the business forward instead of dealing with legacy workflows.

Concrete outcomes so far:

Close cut from ~15–20 business days to about a week
When Jake arrived, there was no real close timeline—more a continuous, ad hoc process. Today, Omni is around a 7‑business‑day close, with a clear path to getting it closer to five.

Revenue recognition handled directly in Rillet
In Jake’s previous world, rev rec lived in a separate Excel file tied back to the CRM and manually uploaded into QuickBooks. Now, Rillet handles integrated, automated schedules—eliminating a big class of manual work and error‑prone reconciliation.

Multi‑entity setup managed in one place
Omni’s main US entity, Irish subsidiary, and acquired company all have books in Rillet. Revenue from the acquisition is still being migrated to Rillet, and the team is steadily moving toward consolidated views driven straight from the GL rather than stitched‑together spreadsheets.

A three‑person finance team that operates like a much larger org

Instead of a 10+ person back office, Omni runs finance with three people—VP of Finance, Accounting Manager, and a Director of Finance & BizOps—because the tooling is modern, intuitive, and doesn’t require constant consultants just to keep the lights on.